Executive Conferencing

Save time and improve collaboration with easy conferencing. Audio conferencing technology has been around for a while, but most solutions are not exactly easy to use and often involve 3rd party providers adding costs to the telephony bill.

With Executive Conference as part of your ZCC UC solution, scheduling a conference call becomes so quick and intuitive that it easily turns into a time-saving alternative for endless group email trails.

Collaboration across the enterprise will improve, and instead of having deadlines extended and decisions stuck somewhere in email jail, your organization will avoid latency and improve efficiency and productivity. With Executive Conference you will avoid unnecessary telephony costs, and make things very straightforward for all parties.

Scheduling conferences – even instant ones – is as easy as sending a calendar appointment. Internal and external participants can join in with a click of the mouse, or by dialing a free phone or other familiar number. And if a small group wants to split away to have a quick discussion by themselves, and then join up with the others again – then that’s simply arranged through drag and drop.

Executive Conference will reduce frustration for your employees, speed up business processes, and improve communications throughout the enterprise.

  • No more costly conference bridges, no additional hardware occupying precious space in your server or telephony platform


  • No 12-digit phone numbers that get lost, forgotten, or misdialed


  • Executive Conference is run from your own office, so you can set up whatever access you need for outside callers, including free phone numbers


  • Operation is easy – there is no reason for anyone to miss a conference call because they dont know the details; they just phone your office and get connected.


    • Save time and Improve Collaboration

  • Administration is straightforward and flexible, meeting your business and security requirement


  • No more reluctance to seize the moment when a conference call is the fastest solution to any issue: Zeacom single point user application means your executives and knowledge workers are already confident with all functionality operation and promptly initiate a conference when the need arises


  • Executive Mobile provides great flexibility for participants and organizers. Last minute attendees can now be added easily and painlessly as soon as they call in – even on mobile or from outside the office.


  • Participants can be any mix of internal, external, using IP or other lines. Each participant uses a port, so if you have 30 ports at your site, you could have 3 simultaneous conferences of 10 parties each, 2 of 15 – or one conference of 30.


  • Scheduled and Recurring conferences are available as well as ad hoc


  • Easy wizard conference setup


  • Booked or scheduled conferences automatically reserve resources for that time so that they are available when required. Anyone else attempting to initiate a conference at that time is advised they are unable to do so (unless sufficient licenses are available)


  • Use the Desktop Search Bar to simply drag Phonebook entries directly into your active or scheduled conference


  • Define PIN access for any conference


  • Organisers are automatically the host, at initiation, but can transfer the host role to any participant


  • The organiser or host is the only participant able to drop other people out of the conference, or end the conference for everybody


  • Each Desktop participant can adjust the volume of the entire conference as they hear it


  • The input for each user can be adjusted for the entire conference, including muting out noise of any participants (for instance if someone puts the conference on hold and all get hold music)
  • At the end of your conference – or any time during – you can split your conference into groups based on pre-defined “regions”. Drag participants into any region you wish, and then select “split” to break up the conference. You can also re-merge the regions at any time


  • Convert your current call to a conference so you can add more parties


  • Actively introduce any person (e.g., someone who is slow to dial in) to the conference.


  • Conference participants inside the office get toaster screenpops alerting them that they have been invited to a conference. They can then accept the invitation (and join the conference later), decline, or join immediately.


  • Executive conference plays the name of each participant as they arrive OR leave the conference. Internal participants are automatically recognized, and the system will have their names recorded; external participants are asked to record their own names to be played to the conference. Regular external participants can be added to the Phonebook so that their names are also automatically played on entry


  • Any participant of an active conference, calling from a recognized Calling Line ID, will be invited to join the relevant conference as soon as they are answered by the system. For example, a user expected in a conference just calls their own, or any voice mailbox on the system; they will hear “You are a member of an active conference, . If you would like to join the conference, please press 1”


  • Console operators provide a central facility for „lost‟ conference participants; they can simply right click on any participant to transfer a missing caller into the active conference


  • You can introduce someone privately into the conference; you can still hear the conference in the background, but your conversation with the newcomer is private until they accept the invitation and join the conference


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